Customer Requirement

The client requires a complete integration solution to sync auction bid data with HubSpot in real time. The preferred approach is to use a webhook as the primary method for real-time data synchronization, along with a supporting API for validation and historical data access.

1. Webhook Integration (Primary Requirement – Real-Time Sync)

Develop a webhook system that triggers on each bid auction and sends bid data in real time to HubSpot.

The webhook should:

  • Trigger automatically whenever a new bid is placed
  • Send structured bid data to a provided HubSpot webhook URL
  • Ensure reliable and secure data delivery

Data Fields to Include:

  • Auction ID (Product ID)
  • Product Name
  • SKU
  • Product Type
  • Categories
  • Bid ID
  • Bid Amount
  • Bid Timestamp
  • Bidder User ID
  • Bidder Name / Email
  • Current Highest Bid
  • Winning Status (Winning / Lost)
  • Proxy Bid (Yes/No)
  • Proxy Bid Low End (if applicable)
  • Proxy Bid High End (if applicable)
2. . API Endpoint (Supplementary Requirement)

Develop a flexible custom API endpoint to support:

  • Retrieval of real-time and historical bid data
  • Data validation and reconciliation
  • Backfilling missing or past bid records

API Features:

  • Filter by auction (product ID), bidder (user ID), date range
  • Structured JSON response
  • Scalable and secure access

Design & Development

Based on the agreed requirements and the provided data structure (Excel sample), the following development work will be carried out:

1. Webhook Development (Primary – Real-Time Sync)
  • Bid auction Hook Integration
     Integrate with the auction plugin’s bid placement action to trigger a webhook on every new bid auction.
  • Bid Data Collection Layer
    • Auction product (ID, name, SKU, type, categories)
    • Bid log (bid ID, amount, timestamp, proxy values)
    • User data (bidder ID, name, email)
    • Auction status (winning / non-winning)
  • Proxy Bid Handling Logic
     Implement conditional logic to include:

    • Proxy Bid = Yes/No
    • Proxy Bid Low End
    • Proxy Bid High End
  • Payload Mapping (HubSpot Structure)
     Prepare payload matching the provided Excel/import structure:

    • Map fields to HubSpot “Bid Activities” custom object
    • Include required properties and field naming as per sample file
  • Association Logic Implementation
     Build logic to support HubSpot associations:

    • Link winning bids → Deal (Auction Winner)
    • Link non-winning bids → Deal (Lost Bid)
    • Link all bids → Contact (Bidder)
2. API Development (Supplementary Use)

We will develop a flexible custom API to support data validation, historical access, and backfilling into HubSpot.

The API will:

  • Provide access to both real-time and historical bid data
    • Allow dynamic filtering based on:
      • Auction (Product ID)
      • Bidder (User ID)
      • Date range
  • Return data in a structured format aligned with your HubSpot “Bid Activities” object, matching your current import file
  • Include all required fields such as:
    • Auction details (Product ID, Name, SKU, Type, Categories)
    • Bid details (Bid ID, Amount, Timestamp)
    • Bidder details (User ID, Name, Email)
    • Proxy bid values (Low & High, when applicable)
    • Auction status (Winning / Non-winning)
  • Ensure the data structure supports HubSpot associations, including:
    • Winning bids → Deal (Auction Winner)
    • Non-winning bids → Deal (Lost Bid)
    • All bids → Contact (Bidder)

This API will allow you to:

  • Validate real-time webhook data
  • Retrieve historical records when needed
  • Perform backfills to maintain data consistency in HubSpot

 

Effort

Estimated Effort for all = 45 hours

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Project Cost

  • Total Cost
    • Total Development will be 45 hours
    • Our hourly rate is USD 45/hour = 45hours x USD 45/hour = USD 2025